Submission Guideline

Important Dates for Abstract Submission

Deadline for Abstract Submission Extended September 30, 2023
Notification of Abstract Audit Result October 6, 2023
Deadline for Early-bird Registration October 13, 2023

 

Theme: Tomorrow will be better with particle therapy.

Abstract Submission Categories and Scientific Topics

Clinics (11 Topics) Physics (11 Topics)
  • CNS
  • Base of Skull
  • Eye
  • Pediatrics
  • Breast
  • Lung
  • GI
  • GU
  • Sarcoma / Lymphoma
  • Head and Neck
  • Novel Treatments
  • Beam Delivery and Nozzle Design
  • Commissioning New Facilities
  • Absolute and Relative Dosimetry
  • Quality Assurance & Verification
  • Treatment Planning
  • Dose Calculation and Optimisation
  • Image Guidance
  • Monitoring and Modelling Motion
  • 4D Treatment and Delivery
  • Adaptive Therapy
  • FLASH
Biology (7 Topics) General (3 Topics)
  • Biological Differences between Carbon, Proton, and Photons
  • Drug and Immunotherapy Combinations
  • Enhanced Biology in Treatment Planning
  • Mathematical Modeling Simulation
  • Translational and Biomarkers
  • BNCT
  • FLASH
  • Startup Facility
  • Cost Issue
  • Case report (knack and pitfalls)

 

General Information

  1. All abstracts must be submitted and be received before September 30, 2023, through Online Abstract Submission System. Abstracts submitted via fax or email will not be accepted.

  2.  Abstract can be submitted only in English.

  3. Individuals are allowed to submit multiple abstracts.

  4. Please comply with the deadline regarding the abstract submission. The abstracts can be revised after submission; however, after the submission deadline, authors cannot make changes to the submitted abstracts.

  5. Authors are strongly advised to ensure the accuracy of the submitted abstracts, as they will appear as they are without editing by the organizers. Any mistakes in literature or scientific facts will be published as what is typed.

  6. The Scientific Committee of PTCOG-AO & ISTPT 2023 reserves the right to accept or refuse an abstract, to designate abstracts for either oral or poster presentation, and to choose a suitable session for the abstract. The author’s preference for the type of presentation and theme will be taken into account.

  7. Accepted abstracts will be published in the program materials. Editorial changes may be made to accepted abstracts at the discretion of the organizing committee.

  8. All abstracts will be reviewed by the Scientific Committee. Notification of acceptance will be informed via e-mail by October 6, 2023.

  9. All presenters must register for the conference and assume responsibility for their own transportation, lodging, and registration fees.

  10. The presenting author of an accepted abstract (oral and poster) must register before 23:59, October 13, 2023 (GMT+8), to have his/her abstract included in the Final Program of PTCOG-AO & ISTPT 2023.

  11. The published abstracts are prohibited from submitting to the PTCOG-AO & ISTPT 2023.  

 

Guidelines for preparation and submission of abstract

  1. All applications should be submitted online. (Online Submission).

  2. The deadline for abstract submission is extended to September 30, 2023.

  3. All abstracts must be approved by all authors before submission.

  4. Abstract may not have been submitted or published or under consideration anywhere in other conferences.

Type Oral / Poster (English only)
Topics Choose one category and scientific topic from the suggested.
Title The abstract title is not limited and must be submitted using the sentence case (e.g., This is the title of my abstract)

Authors
(All types of Authors)

  •  List the primary author’s full name, followed by the other authors’ full names.
  • Each author’s information requested: Last name, First name, Affiliations, City, and Country. (e.g. Wang, Peter, Department of 000, Abc University, Taipei, Taiwan)
  • Up to 10 authors can be submitted for one abstract (including the presenting authors).
Presenting Authors
  • The presenting author is allowed to participate in the other abstract as the co-author, but not as the primary author.
  • Presenting authors must register for the meeting through the website.
Body of Abstract
  • The Abstract Body should be informative and detailed with four separate paragraphs.
    " Purpose ", " Methods ", "Results" and “Conclusion"
  •  The maximum abstract length is 300 words.
  • Up to 3 pictures/charts/tables can be included along with your abstract. Images must be entered in JPEG (jpg, jpeg) format, and may be no greater than 400px in width. If you do not have any mention, the images will be located at the bottom of the document.
  • Standard abbreviations are accepted. If any special abbreviations are used, they should be written fully in parentheses the first time they appear in the text.
Keywords 4 ~ 6 keywords that best represent the content of the paper.

 

Copyright & Legal Obligation

  • All information in the abstract submission, including authors’ names, affiliations, authors’ order of listing, and the content of the abstract, will be used in the Conference publications.

  • It is recommended that the contributor checks every column carefully before submitting the abstract.

  • The contributor carries legal obligations of the abstract; any violation of a third party’s right will be the responsibility of the contributor him/herself.

  • PTCOG-AO & ISTPT 2023 has the copyright to use the abstract in the Conference for scientific purposes without any prior notice to the contributor/authors.